FORWARD

The league is a not for profit organization. There is no remuneration for members of the Executive and playing fees are based on the league meeting its expenses on an annual basis.

Each family that registers a child in the league has one vote in Association matters. This family membership begins with the Annual General Meeting and ends at the completion of the playing season of all divisions and competitive teams.

Each Lob-ball player is a member of the Association from registration until the end of the Lob-Ball season. Each Lob-Ball member may vote in Association matters.

Each member of the Executive is a member of the association for the full year and may vote in all Association matters.

Section 2 - Executive

President, Vice-President, Past President, Secretary, Treasurer, Equipment Manager
Special Events Convenor, Association Convenor, Lob-Ball Convenor, Umpire Convenor

b) The Executive shall be formed from volunteer members of the association or prior executive members. Each year the President, through advertising at Registration shall ask for volunteers for the Executive. In the event of more volunteers than openings, new additions to the Executive will be through a secret ballot election, at the Annual General Meeting.

c) The Executive at a meeting held immediately following the Annual General Meeting shall decide the Executive positions to be held by each.

d) Should a vacancy or vacancies occur during the year, the remaining members of the Executive Committee will convene to appoint people to fill the vacancies until the next Annual General Meeting.

e) A member of the Executive may be removed from the Executive for non-performance of duties or behaviour detrimental to the Association by the President. Also, the President may remove an Executive member for failure to attend three consecutive Executive meetings. The Executive member may appeal the decision following the procedure outlined in Article II, Section 5 d).

f) The President may be removed by a two-thirds majority vote of the Executive.

b) Their duties will be directed by the Executive and they are responsible to the Executive.

c) These appointed officials may be removed from their appointed position by the Executive. A removed official may appeal the decision following the procedure outlined in Article II, Section 5d).

Section 4 - Players

a) Preference will be given to players residing in Nepean. Persons from outside of Nepean may participate at the discretion of the Executive.

b) All players will be required to complete an application form prescribed by the Association and return same with the stipulated registration fee by the date set by the Association. Late registrations are accepted at the discretion of the Executive.

c) For minors, all applications must be signed by a parent or guardian. Lob-Ball players must sign the appropriate forms before playing in Association sanctioned games.

d) Registration fees will be refunded only if the applicant is not accepted as a player by the association, or at the discretion of the Executive.

e) All applications will be subject to the approval of the Executive.

f) A reserve list of applications will be kept when no team vacancies are available. The application must be signed and the fee paid before a player from the reserve list can join a team.

g) When a vacancy occurs, it shall be filled on a first come first served basis from the reserve list.

2) The Disciplinary Committee will meet to decide on further action towards players, officials or parents as a result of reports made by umpires or division convenor. The Committee may make such enquiries as it deems necessary to support its ruling.

3) The Disciplinary Committee may suspend any official from their position for any period of time. The Committee may also suspend any player from play.

4) A suspended Official or Player may appeal their case to the Executive by giving written notice to the Secretary within five (5) days of the suspension notice. The individual appealing suspension must appear before the Executive Committee on the appointed date. Notice must be given the individual at least five days before the meeting. The Executive appeal meeting must be convened no more than 15 days after the receipt of the appeal.

If the appellant does not appear within 30 minutes of the appointed time for the Executive appeal meeting, the appeal will be declared void and no further appeal will be permitted.

5) The Executive ruling shall be final.

a) President

2) To chair all Executive meetings.

3) To be responsible for the complete wellbeing and operation of the Association.

4) The President shall not vote except in the case of a tie when the President shall cast the deciding vote.

2) To assist the President.

3) To assume the President's duties when the President is absent.

4) To chair the Disciplinary Committee

5) Any other duties assigned by the President

2) To keep the minutes of all Executive Committee meetings, providing the President and Vice President with a copy of the minutes within one week following the adjournment of the meeting.

3) To maintain a complete and up-to-date list of all Association's members, their addresses and telephone numbers, and any other necessary information.

4) Maintain all player application forms by division and group in alphabetical sequence.

5) Prepare, mail and maintain a file of all the Association's correspondence, providing the President and Vice-President with a copy of each letter.

6) Any other duties assigned by the President.

2) To be responsible for all monies belonging to the Association, maintaining an adequate record of all receipts and disbursements.

3) To collect and deposit all monies within a reasonable period of time in a local Financial Institution selected to handle the Association’s account.

4) To be responsible for the disbursement of all monies ensuring that all disbursements are supported by acceptable receipts.

5) To maintain with the financial institution, signing authorities for the Association’s account that include the President, Treasurer and one other member of the Executive. Two signatures are required for each Association cheque.

6) Total receipts and disbursements since the last Executive meeting will be reported at each executive meeting. Each disbursement greater than $50.00 will be reported to the Executive at its meeting.

7) To issue two financial statements to the Executive namely:
     i. Prior to the Annual General Meeting
     ii. At the close of the current season’s financial transactions.

8) To prepare a budget for the season prior to registration, as a basis for determining the annual Association fees.

9) Any other duties assigned by the President.

2) To be responsible for all the Association's equipment, ensuring that adequate equipment is available for all scheduled games.

3) To arrange for the distribution of adequate equipment to coaches and Lob-Ball captains prior to the season.

4) To arrange for the collection and storage of equipment within a reasonable period following the season.

5) To report to the President any problems in collecting equipment from coaches or Lob-Ball team captains.

6) To prepare an inventory of equipment for presentation at the Annual General Meeting.

7) To obtain the necessary permits from the city for the playing fields.

8) Any other duties as assigned by the President

2) To be responsible for arranging and coordinating all special events of the Association as approved by the Executive for example:
     i. Opening Day ceremonies.
     ii. Parent, Coach, Lob-Ball Dance
     iii. Finals ceremonies and Picnic.

3) Any other duties assigned by the President.

2) Responsible for division conveners & coaches

3) Recommends to the Executive the Coaches for the season.

4) Makes recommendations on rule modifications to the Executive as appropriate, prior to the start of the season.

5) Recommends a schedule for the season and playoffs for Executive approval.

6) Maintains a record of outcomes of games and team standings.

7) Any other duties assigned by the President.

2) Maintains a roster of Umpires for each division and arranges to have umpires available for all scheduled games.

3) Assigns a scorekeeper to each team.

4) Any other duties assigned by the President

2) Maintains a roster of players and team captains with names addresses and telephone numbers as appropriate.

3) Prepares and distributes to team captains a schedule for the season.

4) Recommends playing rules and amendments to the Executive.

5) Any other duties assigned by the President.

2) Advises the President on the operation of the Association.

3) Any other duties assigned by the President.

2) The Executive will establish rule variations as necessary prior to the commencement of the season and which will be in effect throughout the season. Additional rule variations for the playoffs may be made by the Executive prior to the playoffs commencing.

2) A special meeting of the Executive will be called as soon as possible and in any event no later than seven (7) days of receiving the written protest. Each person concerned must be given at least two (2) days notice of the meeting in order that they may have the opportunity of being present and voicing their views.

3) All protests will be handled by the Executive and their decision will be final and binding on all parties.

2) The presence of ten individual members shall constitute a quorum for the transaction of any business at an Annual or Special General meeting.

3) The presence of four Executive members at an Executive meetings shall constitute a quorum.

4) The business to be scheduled at the Annual General Meeting shall be:
     i. Call to order.
     ii. Review of past minutes.
     iii. Business arising from past minutes.
     iv. President's report.
     v. Treasurer's report.
     vi. Election of Officers.
     vii. New Business.
     viii. Adjournment.

5) At the Annual General Meeting and all Special General Meetings each member of the Executive including the President shall have one vote each.

2) The President may ask members to be candidates for the Executive.

2) The Executive is elected for a term of three (3) years with the term being renewable.

3) Each member in good standing shall have one vote.

4) No Proxy votes will be allowed.